Our conference participants' health and safety is our greatest priority. We want everyone to feel comfortable participating at the 2021 Virginia Veterinary Conference, which helped us come to the decision to have a HYBRID conference. If COVID regulations allow, we will host our traditional & intimate, in-person conference at the Hotel Roanoke & Conference Center and make necessary modifications to have a safe and productive meeting. We will also offer a virtual registration option where both attendees and vendors may fully participate in the conference, from the comfort of their home or office. VVMA and the Hotel Roanoke will make efforts to comply with the current CDC recommendations and any state of Virginia requirements. We greatly appreciate everyone's patience and flexibility, as plans are fluid and may change at any point.
The Hotel Roanoke is offering a special rate for conference participants, $144/night plus applicable taxes, fees and parking.
You may also call the Hotel Roanoke directly, 540-985-5900, and mention you are with the Virginia Veterinary Conference
Reservations must be made before May 10, 2021 and cancelled 48 hours prior to check-in to avoid a penalty/fee.
What happens if I register to attend in person and the conference will only be virtual? You will have the opportunity to switch to the virtual event, move your registration fee to the 2022 Virginia Veterinary Conference or request a refund before May 21, 2021.
What technology will I need to participate virtually? We recommend participating from a tablet, desktop or laptop computer with internet access. You will be able to connect to audio via your computer or a telephone. A webcam is suggested for the interactive components. You will need to download Zoom which will be the primary software to connect you to sessions and Cvent will connect you virtually to attendees, CE cessions, notes, exhibitors, chats and the conference schedule.
Will any of my registration information be shared? YES, your name, practice, mailing address and email will be shared with conference exhibitors. Conference materials will be emailed to you. To access the conference platform, CVENT, you will receive a text and/or email with a link. Your cell phone number will not be shared with exhibitors.
If I am a virtual attendee, will I be able to interact with the speakers? Yes, if you log into a session on a computer, not via telephone, then you will be able to click the hand on the tool bar to ask questions.
Will the CE sessions be recorded? Yes, the sessions will be recorded (unless otherwise noted) and will be available up to 30 days after the conference.
Will onsite registration be available? No, there will not be onsite registration. If we are able to meet in person, there will be a limit to the number of people that we will be able to accommodate due to COVID group size restrictions. There is not a limit on the number of virtual attendees.
Will I have to wear a face-covering? Even if I've received my COVID-19 vaccination series? YES. If the Virginia Governor allows up to 250 people to gather, you must wear a face-covering and follow all COVID preventive guidelines.
What happens after I register? After you register, you will receive an email confirmation of your registration. Closer to the conference date, you will receive emails from our office with conference updates, when speaker proceedings are available and helpful information and tips on how to access and utilize the online CE platform, Cvent.